How a pond
pays its way
Four stages, from what you put in the water to what you bank for it. Everything below is a record the farm keeps as it works — no separate reporting exercise at the end of the season.
What went in the water
Every pond keeps its own record: the species you stocked, how many, what you fed them and what it cost. That record is the backbone everything else hangs off.
- Stock any species you farm — tilapia, catfish, trout or shrimp.
- Feed schedules and sampling logged against the pond, not a spreadsheet.
- Where a probe is fitted, water readings arrive on their own; where it is not, you enter them, and a pond with no reading shows blank rather than a guess.
1Species Whiteleg shrimp2Stocked 18,4003Date in 13 May4Feed on hand 240 kg5Cost to stock KES 74,000
Everyone sees their own work
Pond hands log readings, the store keeps stock, the accountant keeps the books. Each role sees what it needs.
Nothing quietly dropped
A low oxygen reading or an overdue task stays on the board as an open alert until somebody deals with it.
Sell once, counted once
Marketplace and counter draw on the same stock, so a kilo cannot be sold twice or vanish between them.
Following public money
all the way down
Public funding for aquaculture usually goes dark at the moment it is handed over. A ministry can tell you what it disbursed. It generally cannot tell you how many ponds were stocked, how many fish survived, or how many kilos reached a market. AquaVerse closes that loop by putting the funder and the farmer in the same system — so the chain from an authorised package to a recorded harvest stays connected end to end.
- 01 · Government / Funder
A package is published
An agency or distributor defines a funding package — what it covers, who qualifies, and which training a cooperative must complete first.
blue_economy_packages - 02 · Cooperative
A group applies
Farmers apply as a group rather than individually. Members are invited by email and their membership is claimed automatically the first time they sign in.
applicant_groups · group_members - 03 · Academy
The competency gate clears
Members take the required courses and sit exams graded on the server, so the funder is looking at verified completion rather than a self-declaration.
course_enrollments · exam_attempts - 04 · Treasury
Money is disbursed — and booked
A disbursement posts a double-entry journal into the cooperative’s own accounts: debit Bank, credit Grant & Donor Funding. The money enters real books, not just a status field.
disbursements → journal_entries (1010 / 4910) - 05 · Provisioning
The group becomes a tenant
The funded group is turned into a live organisation — the lead becomes administrator, members join as operators, and a farm is created as the monitoring anchor.
organizations · farms · users - 06 · Farm & ponds
Production reports back up
Ponds, stock, tasks, device fleet status and harvest events are recorded as the cooperative operates — and roll straight back to the funder who paid for them.
ponds · harvest_events · iot_devices
- Farms and ponds established
- Fish stocked, survival rate, mortality
- Harvested kilos and revenue, as a 30-day series
- Device fleet status — online and offline counts
- Open tasks and unresolved alerts
- Grant income booked into the group’s own ledger
Transparency runs along the funding relationship and stops there. A funder sees only the groups that applied to packages they created — never another agency’s portfolio. And a cooperative remains an isolated tenant: its books, stock and staff records are its own, invisible to neighbouring farms on the same platform.
Monitoring is deliberately an aggregate view. A funder reads counts, rates and totals for a group they financed — not individual customer invoices or employee records.
Figures come from records the cooperative enters and its devices report — pond and stock records, harvest events, task and alert status, and ledger postings. Continuous water-quality streaming is a separate deployment step and is not part of the standard rollup.
Three sides of the
same value chain
AquaVerse is one platform serving three groups who normally work in separate systems — which is precisely why the funding chain can stay unbroken.
Fish farmers & cooperatives
Run the farm day to day
- Track ponds, stock, feeding and harvests in one place
- Sell through the marketplace or over the counter with the built-in POS
- Keep KRA-ready books: invoices, VAT returns and eTIMS submission
Government agencies & funders
Fund groups and see what came of it
- Publish funding packages and review applications against a training gate
- Disburse straight into the recipient’s ledger, with an audit trail
- Monitor production per funded group without joining their tenant
Distributors & buyers
Supply inputs, source produce
- Fund equipment and inputs against approved applications
- Buy graded yield directly from the farms that produced it
- Follow cold-chain and shipment records through to delivery